Registering your User Organisation contact details - Explanatory
Notes
TLRP is strongly committed to maximising user-engagement throughout
the research process - from the development of initial ideas, to
the dissemination of results. Registering your key organisational
contacts will ultimately help us to enable your research to reach
the widest and most influential audience of both practitioners and
policy-makers. We can keep your contacts informed of TLRP events,
invite them to participate in activities such as Thematic Groups,
send them the Programme newsletters and other information resources.
For more information please see the
brief introduction on our web page 'Users'
.
We have already asked each project to register key organisational
contacts, and many have now done so - thank you. If you haven't
yet done so, the following notes may help (and please refer to the
Registration page, see below):
1. We don't need all your
organisation contacts, just a dozen or so named contacts that are
most closely associated with your project as 'engaged' or 'significant'
users (=who may wish to use your research in the future), ie those
people you work most closely with or who have expressed a particular
interest in your project or in TLRP as a whole, and who might like
to receive invitations to TLRP events, newsletters and other information
in the future.
2. In order to enter this information
on our database and link your user organisations to your project,
we need full information about each of your contacts. The
website Registration form is now live. You can either enter
the information directly into this online form, one for each contact,
or use the form as a template for supplying us with full details
of each of your contacts by Word, Excel or Email. Please note that
Mac Users have experienced problems with this online form.
3. The Registration form
contains most of the
headings needed for the database. However, there are some extra
pieces of information we need as noted below.
4. Wherever possible,
please supply the URL of the organisation so that we can access
its mission statement and further details as needed.
5. However, it would greatly
help us if you could supply as much of the information as you can,
whether these fields are marked mandatory or not - for example,
supplying phone numbers and email addresses for your contacts is
invaluable as many websites don't have staff lists.
6. Enter zero into the
newsletter boxes if you don't have this information.
7. In the notes field
at the bottom of the form, please tell us whether this organisation
is:
a)
an Engaged User
b)
a Significant user or
c)
an Other user
- according to the level of their engagement with / interest in
your project.
8. If your contact prefers
to use their home details, please add these in to the appropriate
fields but specify in the Notes field that this a home address /
contact details.
9. Please fill in as much
as you can from the drop-down lists of Organisation Types, Sectors
and Personal Interests and Expertise as on the web page, but leave
blank if unknown.
10. As a project person
entering your user information on behalf of your key organisation
contacts, you will need to:
Click the 'TLRP Project' radio button at the foot of the
page;
Type in your name (as in the inputter, in case we need
to contact you);
Select your project from the drop-down lists underneath
it so that we can correctly link your project to the organisation.
11. If you have any queries or if anything isn't clear, please contact
Sarah Douglas in the
TLRP office.
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